Continuation from the article "Shorter Meetings but More Effective" (part.1)
When You Are in Charge - Giving Notice to block Think Time
If you are calling a meeting,be in command of it.
Expect participants to come prepared.
To do this you need to take 10 to 20 minutes to save hours by doing following:
1.Only ask individuals to attend that are vital to the purpose
2.Send out an agenda far enough in advances for participants to prepare.State specifically,"The purpose of meeting is ..."
3.When you distribute the agenda,ask everyone to block 5 to 10 minutes in their calendar to list the three major things they would like to say on the subject and three things they need to find out
Have your own must important input and question prepared.
Don't call a meeting without knowing the decisions and outcomes you are looking for.
Quickly get the top three input items and questions from each participant.
Keep it on topic.You will recognize when it's sliding into thinking by talking out loud meeting.Move it on.
What if you need to call a meeting quickly,like right now.
Well,instead of right now,make it 10 minutes from now.
Give each person attending the verbal agenda and purpose,and ask them to take 5 of next 10 minutes before the meeting to think."Please use that time to come to the meeting with a summary of your top three input items on the subject and the top three items you need input on".
Eliminating Meetings
Everyone blocking individual Think Time can eliminate many meetings altogether.
Just ask each selected,vital participant to email you his or her top theree input items and questions on the meeting objective.
Summarize their responses,draw conclusions,make a decision recommendations and email it back to all the vital participants for final input and agreement.
Expecting everyone to BLOCK THINK TIME,before the meeting,is the most critical.
Whether you are participant in a meeting or you called the meeting you have a responsibility to everyone attending.
Don't waste their time.
Block think time before the meeting.
You will get what you want from the meeting and your style and results will be recognized and appreciated.
When You Are in Charge - Giving Notice to block Think Time
If you are calling a meeting,be in command of it.
Expect participants to come prepared.
To do this you need to take 10 to 20 minutes to save hours by doing following:
1.Only ask individuals to attend that are vital to the purpose
2.Send out an agenda far enough in advances for participants to prepare.State specifically,"The purpose of meeting is ..."
3.When you distribute the agenda,ask everyone to block 5 to 10 minutes in their calendar to list the three major things they would like to say on the subject and three things they need to find out
Have your own must important input and question prepared.
Don't call a meeting without knowing the decisions and outcomes you are looking for.
Quickly get the top three input items and questions from each participant.
Keep it on topic.You will recognize when it's sliding into thinking by talking out loud meeting.Move it on.
What if you need to call a meeting quickly,like right now.
Well,instead of right now,make it 10 minutes from now.
Give each person attending the verbal agenda and purpose,and ask them to take 5 of next 10 minutes before the meeting to think."Please use that time to come to the meeting with a summary of your top three input items on the subject and the top three items you need input on".
Eliminating Meetings
Everyone blocking individual Think Time can eliminate many meetings altogether.
Just ask each selected,vital participant to email you his or her top theree input items and questions on the meeting objective.
Summarize their responses,draw conclusions,make a decision recommendations and email it back to all the vital participants for final input and agreement.
Expecting everyone to BLOCK THINK TIME,before the meeting,is the most critical.
Whether you are participant in a meeting or you called the meeting you have a responsibility to everyone attending.
Don't waste their time.
Block think time before the meeting.
You will get what you want from the meeting and your style and results will be recognized and appreciated.
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